Listed below are general recommendations for storing files containing confidential, sensitive, or unclassified UWM data in your OneDrive account. A full definition of all data classifications and examples of each are available in the UWM Information Security Office’s Data Classification and Criticality Standards.
Confidential data should NOT be stored or shared using OneDrive; see “Online File Storage Alternatives” listed below.
Sensitive data may be stored and shared in OneDrive, but must be stored and shared in a secure manner (see “How to Use OneDrive Securely” below).
Unclassified data may be stored and shared in OneDrive, but must be stored and shared in a secure manner (see “How to Use OneDrive Securely” below).
Online file storage Alternatives
If you have confidential or sensitive data that must be stored and/or shared online, please consider the following alternatives:
De-identify data before sharing on OneDrive:Use a random identifier and store both the identifiable data and its encrypted identifier on an internal network drive.
De-identified data can be stored and shared with others via OneDrive.
How to use OneDrive securely
Install virus/malware detection software with the latest definitions
Run a firewall that blocks in-bound traffic
Do not log into your workstation or device as an administrator (unless absolutely necessary)
Keep your operating system and software up-to-date
Password-protect your workstation or device and use idle-time screen saver passwords where possible
Talk to your departmental IT support for help securing your computers and other devices.
UpSafe Office 365 backup helps you apply an additional level of security to your most valuable OneDrive data, as well as extend the 30 day retention to forever!
We work for your security