Three Tips for Sharepoint Users

Here are some key functionalities, vital for any Sharepoint-using business:

Make the All Pages View the Default View for the Site Pages Library

The “out of the box” default “By Author” view of the Site Pages is not nearly as helpful as the All Pages view for managing sites. Make the All Pages view your default.

Add Two Important Columns to the All Pages View

Here are two columns that every Site Owner should add to the All Pages view of the Site Pages library. You can add many more (and I also typically add Title and remove Created and Created By), but these two will help you solve all kinds of “why is this page not showing up in search?” and “why can some people see this content but not others?” issues:

Promoted State – add this column by selecting +New Column and then Show/hide columns from the library header. Scroll down to Promoted State and check the box and click Apply. Then be sure to Save As the All Pages view. This is a “modern” column so the way to add it to the view is not the same as “classic” columns.
Version – add this column by selecting Edit the current view, scrolling to the Version column and checking the box to show the column. This is a “classic” column, so it needs to be added to the view in a different way. Save the view when you have selected this column to be displayed.

Group by Promoted State

As a last step for making the Site Pages library as useful as possible, Group by Promoted State and save the view as the All Pages view. Now your news pages (Promoted State = 2) are visually separated from your site pages (Promoted State = 0) and you can much more easily manage and maintain the content.

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