Google Drive backup is an absolutely necessary practice for any enterprise that utilizes Google Drive for its operational needs. But why exactly is the backup so necessary? Let’s find out!
As horrifying as it is to see the news on massive data breaches like those at Yahoo! and so many healthcare organizations and hospitals recently, the majority of data breaches aren’t ever made known to the public. In some cases, the companies don’t even know they’ve been hacked (it took Yahoo! two years to figure it out), and in other cases there are no laws forcing the companies to make the breach public. Mum’s the word.
You could be putting your customers’ sensitive information at risk, as well as your own proprietary secrets and valuable intellectual properties, without even realizing it. Even if the documents tucked away in Google Drive show that your company hasn’t been able to achieve a breakthrough in a particular area of testing and research — do you want your competitors to get wind of that failure? Likely not. Especially if the data includes key points about why you haven’t been successful. They may use that data to piece together a solution, without having to invest in the research. Then you’re trumped twice — they capitalize on your research funding plus beat you to the market. If the hack was secret and the information sold on the black market, you may never even know what’s happened. With a business file sharing tool that provides enterprise-grade security, that won’t ever be an issue.
Lawmakers have been relatively slow to take on legislation to protect consumer data in the U.S., but those in Europe and a few other nations have enacted quite strict laws governing consumer data protection. If your company does business in countries or jurisdictions with stricter laws, allowing employees to store customer data in Google Drive or other consumer cloud accounts could be a violation of the law.
Within the U.S., you could still get in trouble for being blatantly careless with customer data, which would include not securing it with an encrypted, secure business file sharing solution. Additionally, some industry regulations (such as those governing data held by healthcare organizations, law practices, financial institutions, and others that store highly sensitive and protected data) also prevent storing certain data in Google Drive or other consumer cloud repositories.
Losing access to your data
What if Wanda in marketing needs to leave suddenly to care for a sick family member? What if Alex in production is in a serious car accident? What if Chris in finance is caught embezzling money? Even the best of employees under the best of circumstances can leave the company suddenly. If they’ve been keeping Google Drive accounts that nobody else knows about, you could lose years’ worth of valuable data on your finances, customers, products, and more — with no way to recover that information.
Now, consider the damage that could be done by those who aren’t the best of workers under the best of circumstances. Google Drive and other freebie cloud offerings can become a safe haven for their nefarious activities. When the company establishes a secure, traceable business file sharing tool and enforces its use, it makes hiding sneaky activities much more difficult (and more likely to be found out by your company before it’s too late). (source)
UpSafe backup is a perfect fit to ensure the protection of your Google Drive as well as TeamDrives, emails, contacts and calendars.
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