SharePoint is an outstandingly capable tool for business collaboration, yet maximizing its output might be a challenge. Here are some tips in this regard:
1. Ensure your documents can be found
Search functionality is an incredibly valuable feature, and there are a host of ways that you can improve upon this already robust tool.
One of the best ways to ensure you and your users can find what you’re looking for when using Share Point is to give each document a meaningful title. The title field is what is first displayed in search results, so if you repeat the same title, or don’t offer a unique enough title, it could be lost among all the other documents on SharePoint. You can also use metadata to tag documents with optional attributes when searching to improve results.
2. Learn to use SharePoint alerts
One of the most underutilized features of Share Point is Share Point alerts, which allows users to receive email alerts when anything changes in a library or list. You can be notified of updates to a folder, document, or item like a task or event. In fact, you can even use SharePoint alerts to notify you of calendar changes, because your calendar is actually a list within Share Point.
3. Create lists in Excel and import into SharePoint
Some avid Excel users love the ability to use the spreadsheet tool to enter large amounts of information. Thankfully, with Share Point you can easily import spreadsheets as a Share Point list. Simply populate data into your Excel spreadsheet, open Share Point, select More Options from the Site Actions menu, and then click Import Spreadsheet from the List section. Now you’ll have your data in a SharePoint list to access from anywhere.
4. Focus on training to encourage SharePoint adoption
The Share Point platform simply has too many features for anyone in your company to know them all, so it’s critical that proper training is provided both during a Share Point migration as well as once the platform has been fully adopted. This will allow employees to continuously gain new insights into helpful Share Point features.
5. Look into SharePoint Add-Ins
Another way to get more out of SharePoint is to use one of the many Add-Ins that have been developed to meet the needs of a wide variety of different businesses. Browse the SharePoint Add-Ins directory to see if any of the tools could make the daily lives of you or any of your employees much easier. (source)
6. Backup your Share Point
UpSafe Office 365 backup covers not only your Share Point, but also mail, contacts, calendar and onedrive
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