Staff are able to create and customise pages as needed. It’s designed to be edited by end users, so staff feel like they have control over their digital working environment. They can also design their projects in a way that makes sense to them. The pages are all WYSIWYG – what you see is what you get – which means staff aren’t required to know coding to design the webpages. Instead they operate much like a blank word processing document. It’s a great way to manage workflows and information.
IT departments love SharePoint because it is easy to draw secure boundaries around levels of content. It’s possible to store all company information within the intranet, but limit access to information based on roles and requirement. The information stored within the intranet requires credentials to access and is not searchable, so it’s not visible to regular internet users. These security levels should be defined during set up but can be changed as the needs of the business change.
Record keeping and security protocols
As data protection regulations tighten across the globe, businesses are required to actively manage their retained data. SharePoint can be manipulated to manage personal data very securely. Some records can be stored with expiration dates, for example. Be very clear about your legal obligations around data storage and transmission, and how SharePoint will manage the data by default in lieu of specific programming by your IT team.
We work for your security