As a manager in an IT company you are aware of the risks for keeping your data in the cloud and you are certainly concerned about your Office 365 security. You have the strong firewall protection against all the outside attacks. But have you built the same level of protection against interior risks that can be performed by your own employees?
You can lose your cloud data due to the user’s errors. And these errors can occur accidentally or intentionally.
I would like to enlighten the second type of the users’ impact on your 365 security: intentional deletion of data.
Just imagine the situation. There are lots of people working under your command. You cannot know the minds of them all. If you decide to fire the weak member of your team and he finds out about your intentions beforehand he can become really angry and revengeful. And he may choose the company’s data as his revenge purpose.
Usually a revengeful employee can disrupt the Office 365 environment that he has access to. What your admins can do about it is to take off his access privileges, and make sure they do it before he is notified about his departure. Before leaving the company the employee can simply delete all the data he possesses: his Exchange mailbox full of important emails from clients, his own Office 365 files, his address book and Office 365 Calendar.
Ofice 365 cannot protect you from such kind of disruption, because the system cannot tell good actions from wrong. It just simply does what it is told to do.
But you can take precautions and save your time and money for retrieving your Office 365 data.
One way I have already described above. Make sure that the employee has been deprived of his Office365 access before you tell him he is fired. But it is usually easier said than done, especially in big companies.
Another way is to make reserve copies of your cloud data with Office 365 backup tools like Upsafe. Try it for free and tell in the comments how it has helped you to save your cloud data.