More than ever, employees are relying on cloud-based tools that allow them to work smarter and more effectively.
For organizations running Office 365, One Drive for Business is becoming the focal point for end users and cloud IT admins alike. It’s helping end users collaborate and giving admins additional capabilities to manage their tenant’s influx of data.
Despite OneDrive for Business still being in its infancy, there are a number of capabilities that admins can implement or share with end users to help boost adoption and create power users. Unfamiliarity is a major impediment for end users and it’s stopping them from using OneDrive for Business to its full potential. The 11 One Drive for Business tips laid out below will help both admins and end users better understand what the tool can do to increase work productivity.
1. Work Offline with the OneDrive for Business Sync Tool
The cloud enables users to work from anywhere, on any device, at any time. But sometimes, you just don’t have internet access. OneDrive for Business offers a tool that helps you get around your Wi-Fi troubles and allows you to work offline.
In order to work without internet access, you first need to download the One Drive for Business sync app. You’ll then need to sign into Office 365 where you can navigate to OneDrive, find the library you wish to access offline, then press sync. You can sync up to 20,000 files and folders in your One Drive for Business library.
Microsoft has also clued us into some future syncing capabilities that are just around the corner.
Note: If for some reason you have low bandwidth or accidently began syncing your OneDrive for Business, you can easily pause or stop your One Drive for Business from syncing.
2. Use Office Delve to Gain Insight into Your Organization
Office Delve is a relatively new product from Microsoft that helps you see what your colleagues are working on across Office 365. Delve integrates with OneDrive for Business so that you can find and share documents as quickly as possible.
Powering Office Delve is a technology called Office Graph that maps the relationships between people and content, according to Microsoft. Delve looks a lot like Pinterest at first glance, pulling from the social network’s card-based interface. The “cards” are made up of documents that are accompanied by a variety of details like comments, likes, views, and tags to provide insight into why each card is important. The cards are dynamic, in that you click on them to launch the document in Office 365, giving you the ability to edit or comment immediately.
3. Quickly Save Attachments to OneDrive for Business
The benefit of having an integrated file sync and share solution lies in its ability to connect to the applications that you use most often. As any Office user can attest, much of your work day is spent in Outlook where you are constantly sending and receiving new documents.
Now, you can easily save your attachments directly into OneDrive for Business, right from the Outlook Web App.
To save all documents in an email, simply select Save to OneDrive or Save all to OneDrive. This will save your documents to a OneDrive folder called Email Attachments; attachments can then be moved from folder to folder from within your OneDrive or sent as cloud attachments. (source)
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