When you share your private calendar with the outsiders by default you only allow them to see if you are free or busy and, perhaps, some details. But no chance for deeper details or for adding new events into your life. But what if you are an organizer of concerts in a small town and you want any music group that is interested to share their performance and advertise it through your calendar? Check this article to see how to share Google Calendar so as to give outsiders different level of access.
The good news is that Google apps offers you this feature.
The bad news is that only administrators have access to it.
If you have no admin rights you can always ask your administrator to add these functions to your calendar.
So what other options of public sharing does the Google Calendar offer?
How to share Google Calendar
- Only free/busy information (default). You can show the outsiders whether you are busy or free, but no more. The will never see any details and find out what you are so busy about.
- Share all information, but outsiders cannot change calendar. The details will be available for people who do not work in your organization. They will see the guest list, location and description. All the private data will not be displayed.
- Share all information, and outsiders can change calendars. Not only the details will be available for people from the outside but they would also be able to change them and see the private addresses.
- Share all information, and allow managing of calendar. The total freedom for anyone.
So choose whichever option that would suit you and share your private calendars with other people.
Check your Google Calendar security
When you give outsiders some access to your calendar they may delete some events that you need. It would be difficult for you to control it. The best way to make sure that your events are secure is to backup Google Calendar with third-party applications like Upsafe. You can set up automated backup on schedule so as to have the reserve copies of your events in another cloud.