How to insert your own signature into the messages in Office 365


It is important to be polite in the corporate emails, and it is considered as a good tone to add signature with your contact details in the end of the email. A good signature can contain:

  • polite phrase like “Sincerely yours” or “Respectfully yours”
  • your first and second name
  • the name of your company
  • your email address
  • your phone number

You can set up an automated signature in Office 365 online app so as not to type the same text over and over again, many times a day. So here are the instructions on how you can do this.

Enter your Office 365 account and click on the app launcher in the top left corner and choose Mail (or Outlook):


Click the gear icon in the top right corner and select Options:


Select “Email signature” in the left-hand bar:


Type the text for your Office 365 signature. You can be creative: set up different colors for different lines, change the font size and the font itself, insert tables, links, etc.

The only downturn is that you cannot insert any images, so you won’t be able to put in your company’s logo.


You can check the “Automatically include my signature on messages I send” checkbox or you can add your signature manually when you write a new email.

To do this click the “…” button in the top of the page when you compose a new letter and select “insert signature”.


Also you should always remember about your Outlook safety and do regular backup of your mailbox with such applications as Upsafe free Office365 backup tool.