If you use Google apps at work you must already know how convenient this tool may be when it comes to collaboration and sharing your files with colleagues and clients. But every coin has the other side. If you share your data with others they may delete your files, so your Google apps security diminishes. Security is a major issue, but it should not become the reason to reject collaboration tools. You may protect your privacy while collaborating and auto backup Google Drive and Gmail to prevent the data loss.
Hide blocks of text in the shared Google document
If you work together with other people on the same document you may want to hide some of its part from them. This can be easily done with an awesome add-on which is called DocSecrets.
To switch it on click on the Add-ons in the top menu, select “Get add-ons” and type “DocSecrets” in the search field.
Once you switch it on it will appear in the Add-ons drop-down menu.
To start working with this add-on you would need to set up your passphrase. Once the passphrase is set up you can select the part that you would like to hide and just click “Censor text”.
If you want to reveal text back all you need to do is to remember your password.
Share selected tabs in Google Sheets
Sometimes you may need to hide some specific tabs from your collaborators in the shared Google sheet.
To do this open the tab you want to hide and open the drop-down menu which you can find by the name of the sheet.
Select “Protect sheet”. In the side-bar that will open right after that click on the “Set permissions” button and set up your privacy preferences.
Auto backup Google Drive
Even if you do not collaborate with anyone and keep all your files secret still you may delte them yourself, intentionally or on purpose. You will still be able to find them in the trash after that, but they will only be kept there for 30 days.
To make your Google Drive 100% secure you should auto backup Google Drive with applications like Upsafe.
Sign up for Upsafe Google Drive backup using your corporate Google account and enjoy the enhanced security of your online documents. The fully functional trial is available for 30 days.