If you’ve been using your corporate Gmail account for a while already you may run out of space provided by Google. Once this happens you won’t be able to create new documents and receive new emails from your customers which may be a huge problem. Archiving Gmail may be a good solution for this issue. If you keep a reserve copy of your emails locally or in another cloud you may easily purge your mailbox and continue working. In this article I’m going to review how to archive all Gmail and give you some step-by-step instructions.
Manual archiving Gmail
The first way I’d like to tell you about is manual.
- Open myaccount.google.com.
- Select “Personal Info and privacy”.
- On the left pane click on “Control you content”.
- You will find an option to create an archive on the right:
- Select the parts of your Google account that you would like to archive. Note that you can do the same for Google Drive, Google plus and almost all the parts of your Google account.
- Click “Next” and select the file type and the delivery method.
- The archive will start to be prepared. The procedure may take up to several hours. Once it is finished you will find it your Google Drive or receive the link to your email to download.
The downside of this method is that it is not automated. You will have to pass through this procedure over and over again and finally get lost in lots of those archives.
But don’t get upset, there is another method which is much more convenient.
Automated archive all Gmail
Upsafe Google Apps backup tools offers you a very handy feature to archive all Gmail automatically.
- Sign up using your corporate Gmail account at http://new-site.upsafe.com/google-apps-backup/
- Switch to the Mail tab and click “Archive options” link in the top right corner.
- Set up automated options to archive all Gmail or only its parts.