Archiving does not delete your Gmail messages but shifts them to the separate folder for safe keeping. If you delete a message, intentionally or accidentally, it will only be kept in the thrash folder for 30 days and after that period you will never be able to restore the information again. So it is much safer to send your emails to the archive instead of deleting them. However if you exceed the storage limit provided by Google you will simply stop receiving new emails, so it’s better to backup Gmail and archive Gmail old emails with third-party applications.
In this article I will tell about both ways of archiving Gmail.
Archive granular messages manually
- Open the email you want to send to the archive.
- Click the Archive button in the top menu:
Archive a pack of messages
- Open Gmail.
- Select granular messages you want to archive or all the messages at once.
- Use the same button in the top menu you used with one single message.
Archive the messages automatically with the filter
- If you want to send to the archive the emails that come from some specific address, or contain some specific combination of words create a special filter. Open the email address that meets your conditions, click the arrow button on the top right corner and choose “Filter messages like this” command.
- In the pop-up window set up your conditions and click “Create filter with this search”.
- Select “Skip the Inbox (Archive it)” option and save the filter.
Archive the messages automatically after you send them
- Go to the settings (Gear icon in the top right corner).
- At the General tab find “Send and archive” option, select “Show “Send & Archive” button in reply”.
- You will find this new awesome button when you write a new email:
Set up automated archive in Gmail with Upsafe
Upsafe corporate Gmail backup tool allows you to automatically send old emails to the archive.
Just sign up with your corporate Gmail account and test this feature. The free trial is available for 30 days.