If you’ve decided to move your corporate data from on-premises files and documents to the cloud platform like Google G Suite (i.e. backup your g suite), you have made a wise step.
Google is a large company that has huge data centers and lots of employees that take care of the end users’ data. So the security of your data will be much higher than on your own local servers.
However, new technologies bring forward new threats as well. What these threats may be?
Threat №1. Collaboration
It has become so convenient to work together on the same project with Google Apps, hasn’t it? Just create a document, set up specific permissions and send it to your colleagues.
But what if one of your colleagues changes a document and deletes the data that you still need? How can you restore it?
There may also be another kind of threat. When you fire an employee he may decide to take his revenge by deleting all the data that he has access to and thus make your company lose money.
What you can do about it
- See the revision history for a file on Google Drive.
- Visit the trash folder, your files can still be there.
- If you’re going to fire somebody, change his password before he can do anything to your corporate data.
Attention!
- Google only keeps the data for 30 days. If the version that you need was created earlier, you will not be able to restore it.
- The same thing applies to the trash folder. You will only be able to restore the files that were deleted within the last 30 days.
Threat №2. Deleting unnecessary data
When you’ve finished collaborating on a project, one of your colleagues may decide that this file is not needed any longer. And so he deletes it.
As it has already been said above, all the files that you delete in Google stay in the Trash folder only for 30 days. So if you ever resume working on this project and if you need this specific file, you will not be able to get it back if a month or more has passed since it was deleted.
What you can do about it
Restict a no-deletion policy in your company.
Attention!
Even if you set up such rules, there is still a human factor, and people may either not be aware of such rules, or delete the files on purpose.
Threat №3. An application from the Google Apps market may delete or overwrite your data.
There is a variety of different applications in Google market that make your work easier.
Some of these applications require access to your private data for proper work, and this is where the main trick lies. These apps may expose your data and make a breach in your security.
What you can do about it
- Thoroughly study the privacy policy of an app before you install it. The more data the app has the access to, the bigger is the threat.
- Create a white list for the apps that your users can install.
- Use the revision history to restore data.
However, even if you follow all these security rules, set up restrictions and visit the trash folder every day, you still can not be 100% sure of your cloud data security. So what’s the use of going to the cloud if your data is still unsecure?
Don’t worry, there is still a solution to this problem.
Corporate G Suite backup
The best way to make your cloud data secure is to have a reserve copy in another cloud.
Upsafe is a smart app that allows you to back up your corporate Google apps data to another cloud. It works in the incremental mode and sends only modified files.
UpSafe allows you to back up:
- Google Drive
- Gmail
- Google Calendar
- Google Contacts
You should no longer be afraid of 30 days restriction, as UpSafe keeps the data forever.
Sign up using your corporate Google Apps account and test the fully-functional trial for 30 days!